Mastery over your projects are the key to your success in life. Whether it is your PIOS phases, your employer's JIRA project, or something of a hobby you want to get done.

Project management is the category you need to accomplish those goals, and these are the tools I felt fit best for the individual level.

#10 - Acreom

While I had my share of issues with it, I can't argue that it would useful to a lot of developers. I found it to be unstable, and lost half of my data at one point.

Although that was using their sync feature, so perhaps if local only you'll be fine.

#9 - Infinity

I found this tool shortly after first discovering Airtable, but I wasn't convinced by it. The feature set wasn't as rich, and I ended up also missing the life time deal.

Over the years I feel that it hasn't really evolved as much, but perhaps for someone out there it would be a better option for them!

#8 - Octarine

Something of an alternative to Obsidian, with certain features like a daily notes calendar built in. It being a local markdown tool, with other features more geared towards a cascading tabbed notes system. Which could be helpful for a layered approach to project management.

#7 - Trello/Monday

I consider them both equal in terms of usefulness, so even though they are different in their approach, they rank the same.

In my opinion these are the ancient ones, the tools that have been around for forever without that much innovation.

TO BE FAIR, to Monday, from what I recall they added a ton of really cool automations. That most of the other tools just don't have. Maybe they could with Zapier, but not built in.

#6 - Constella

I've heard a lot about this one in the PKM - Knowledge management space. Its freeform approach is actually great for a lot of neuro-divergent people to work in a project management capacity.

As it doesn't lock them into a constricted way of thinking for accomplishing a sprint, and they can organize their thoughts in a more natural way for them.

#5 - Airtable/NocoDB

I actually just bumped this down from #4!

These two tools are equal in value to me, as they aren't valuable anymore. They got too pricey for the limited options they give you. I actually jumped ship from Airtable to NocoDB FOR THIS REASON, only for NocoDB to follow suit and decrease the free plan.

While I can see the point of paying for a database if you used it daily. The one I put in them, i.e. THE POLYTOOLS DATABASE, while it is important I am not accessing it daily. A little rant here, but think about how many people would have seen these tools on my database, through the traffic I send for you all to go check out the full database? Each person will see oh he uses "X" tool, but instead they are missing out on that brand awareness. C'est La Vie!

#4 - Capacities

While the object based note taking may not be for everyone, the unique style of organizing notes/files is useful for segmentation for projects.

Think about if you have sprints, or people that need to be tracked over the course of a big project. Perhaps a dungeons and dragons campaign with linked quests and characters, etc.

These are the unique circumstances that using an object based system can lend itself towards organizing.

#3 - Clickup

One of my favorite tools before jumping over to Notion, and it only has gotten better since that time. Which might have been pre-covid actually.

The projects and tasks based simplicity that of many tools have, but Clickup had one of the best interfaces for this. In fact I actually made some progress on my projects at the time (which was a big deal) because of the way I was organizing. However it did lead me to wanting a multi-layer abstraction for project management. Leading me into the next two tools!

#2 - Obsidian (with Bases Plugin)

My personal preference out of this list. For a while I used the Kanban plugin, although now that they got rid of the drag and drop feature it made it pretty useless to me.

However around that same time the core plugin "Bases" came into the picture.

Being able to make a table and cards view database as of now, but hopefully more later. I personally can't wait for an expanded table view. Alas the Projects plugin, and the DB Folder plugin just were never able to actually WORK for me. Hopefully Bases doesn't go the same way.

#1 - Notion

Now I know this will ruffle some feathers. Personally I found that project management in Notion always felt that it was missing something, but other people have found themselves quite successful with it.

Others think that Notion is the baby-steps towards REAL project management.

Whichever camp you are in, you can't ignore the lasting impact that this lego-like builder has left on the space. It even was where I created the
🧠 PIOS Omni-Brain after all.

Find the right tool for YOU:

The PolyTools Database
The Polymath’s Toolkit for all things Digital Renaissance. From content repurposing to automation and personal knowledge management! This is the database for the PolyTools brand.
Official Website for Dustin Miller PolyInnovator [LLC]Dustin Miller | PolyInnovator

This is a link to a page that has the database within, and you can sort by tag for project management tools if you need to look around!